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Privacy Statement

Name and contact information of the controller in accordance with Section 4 (7) GDPR

Company: Stiftung Internationale Begegnung der Sparkasse in Bonn
Address: Budapester Str. 4, 53111 Bonn, Germany
Telephone: +49 (0) 228-60651260
Telefax: +49 (0) 228-606451260
E-mail: christian.witbraad@sparkasse-koelnbonn.de

Security and protection of your personal data

We consider it our primary task to protect the confidentiality of the personal data you provide and to protect it from unauthorised access. We therefore take the utmost care and employ state-of-the-art security standards to ensure maximum protection for your personal data.

As a private-law company, we are subject to the provisions of the European General Data Protection Regulation (GDPR) and the provisions of the German Federal Data Protection Act. We have taken technical and organisational measures to ensure that the data protection regulations are observed both by us and by our external service providers.

Definitions

The legislature demands that personal data be processed lawfully, fairly and in a transparent manner in relation to the data subject (‘lawfulness, fairness and transparency’). In order to ensure this, we hereby inform you about the individual legal definitions which are also used in this Privacy Statement:

  1. Personal data
    ‘Personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
  2. Processing
    ‘Processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
  3. Right to restriction of processing
    ‘Restriction of processing’ means the marking of stored personal data with the aim of limiting their processing in the future.
  4. Profiling
    ‘Profiling’ means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
  5. Pseudonymisation
    ‘Pseudonymisation’ means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
  6. Filing system
    ‘Filing system’ means any structured set of personal data which are accessible according to specific criteria, whether centralised, decentralised or dispersed on a functional or geographical basis.
  7. Controller
    ‘Controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
  8. Processor
    ‘Processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
  9. Recipient
    ‘Recipient’ means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
  10. Third party
    ‘Third party’ means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
  11. Consent
    The ‘consent’ of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Lawfulness of processing

Processing personal data is lawful only if there is a legal basis for such processing. According to Article 6 (1) lit. a–f GDPR, the legal basis for the processing may be, in particular:

  1. the data subject has given consent to the processing of his or her personal data for one or more specific purposes;
  2. processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
  3. processing is necessary for compliance with a legal obligation to which the controller is subject;
  4. processing is necessary in order to protect the vital interests of the data subject or of another natural person;
  5. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  6. processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

Information regarding the collection of personal data

(1) In the following, we provide information regarding the collection of personal data during the use of our website. Personal data include, for example, name, address, e-mail addresses and user behaviour.

(2) If you contact us by e-mail or via a contact form, the data you provide (your e-mail address, if applicable your name and your telephone number) will be stored by us in order to answer your questions. We delete the data accrued in this context after storage is no longer necessary, or processing is restricted if statutory retention obligations exist.

Collection of personal data when visiting our website

If you use our website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which are technically necessary for us to display our website to you and to guarantee stability and security (legal basis is Art. 6 (1) p. 1 lit. f GDPR):

  • IP address
  • Date and time of request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (concrete page)
  • Access status/HTTP status code
  • Respective data volume transmitted
  • Website from which the request originates
  • Browser
  • Operating system and its interface
  • Language and version of browser software.

Use of cookies

(1) In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard disk and assigned to the browser you use and through which certain information flows to the page that sets the cookie. Cookies cannot run programs or transmit viruses to your computer. They serve to make Internet offerings more user-friendly and effective overall.

(2) This website uses the following types of cookies, the scope and functionality of which are explained below:

  • Transient cookies (see a.).
  • Persistent cookies (see b.).
  1. Transient cookies are deleted automatically when you close the browser. They include session cookies in particular. These store a so-called session ID, with which different browser requests can be assigned to the common session. This will allow your computer to be recognised when you return to our website. Session cookies are deleted when you log out or close your browser.
  2. Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete cookies at any time in the security settings of your browser.
  3. You can configure your browser settings according to your wishes and, for example, refuse third party cookies or all cookies.
    So-called ‘third party cookies’ are cookies that have been set by a third party and therefore not by the website you are currently visiting. Please note that you may not be able to use all functions of this website if you have deactivated cookies.
  4. We use cookies to identify you for follow-up visits if you have an account with us. Otherwise you would have to log in again for each visit.
  5. The flash cookies used are not recorded by your browser, but by your Flash plug-in. We also use HTML5 storage objects that are stored on your user device. These objects store the required data independently of your browser and do not have an automatic expiration date. If you do not wish the flash cookies to be processed, you must install an appropriate add-on, e.g. “Better Privacy” for Mozilla Firefox (https://addons.mozilla.org/de/firefox/addon/betterprivacy/) or the Adobe Flash Killer Cookie for Google Chrome. You can prevent HTML5 storage objects from being used by setting your browser to private mode. Additionally, we recommend that you regularly manually delete your cookies and browser history.

Further functions and offers on our website

(1) In addition to the purely informational use of our website, we offer various services that you can use if you are interested. To do this, you must, as a rule, provide further personal data, which we use to provide the respective service and to which the aforementioned data processing principles apply.

(2) In some cases we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are regularly reviewed.

(3) Furthermore, we may transmit your personal data to third parties when we provide special offers, raffles, contract conclusions or similar services together with partners. For more information, please provide your personal data or see the description of the offer below.

(4) If our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you of the consequences of this in the description of the offer.

Newsletter

(1) With your consent you can subscribe to our newsletter, which we send to inform you about our current interesting offers. The advertised goods and services are listed in the declaration of consent.

(2) We use the double opt-in procedure for subscriptions to our newsletter. This means that, after your registration, we will send you an e-mail to the specified e-mail address in which we ask you to confirm that you would like the newsletter to be sent. If you do not confirm your registration within 24 hours, your data will be blocked and automatically erased after one month. In addition, we store your IP addresses and the time of registration and confirmation. The purpose of the procedure is to be able to verify your registration and, if necessary, to clarify possible misuse of your personal data.

(3) The only mandatory information needed for sending the newsletter is your e-mail address. The submission of any further, separately marked data is voluntary; this data will be used to address you personally. After your confirmation we will store your e-mail address for the purpose of sending you the newsletter. The legal basis is Art. 6 (1) p. 1 lit. a GDPR.

(4) You can withdraw your consent to the sending of the newsletter at any time and cancel your subscription to the newsletter. You can declare your withdrawal by clicking on the link provided in every newsletter e-mail, by sending an e-mail to info@bonnexpat.de or by sending a message using the contact information given in the legal notice.

(5) Please note that we analyse your user behaviour when sending the newsletter. For this analysis, the e-mails sent contain so-called web beacons or tracking pixels, which represent single-pixel image files stored on our website. For the analysis we link the data mentioned in Section 3 and the web beacons with your e-mail address and an individual ID. The data is collected exclusively in a pseudonymised manner so the IDs are not linked to your other personal data and the direct identification of individual persons is excluded. You can object to this tracking at any time by clicking on the separate link provided in each e-mail or by informing us via another channel. The information is stored as long as you subscribe to the newsletter. After you have unsubscribed, we store the data purely statistically and anonymously.

Children

Our offer is aimed at adults on principle. Persons under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians.

Rights of the data subject

(1) Withdrawal of consent

Where personal data processing is based on prior consent, you have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

You can contact us at any time to exercise your right of withdrawal.

(2) Right to confirmation

You have the right to obtain confirmation as to whether or not we are processing your personal data from the controller. You can request confirmation at any time using the above contact details.

(3) Right of access

If your personal data is being processed, you can demand access to this personal data and the following information at any time:

  1. the purposes of the processing;
  2. the categories of personal data concerned;
  3. the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
  4. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
  5. the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
  6. the right to lodge a complaint with a supervisory authority;
  7. where the personal data are not collected from the data subject, any available information as to their source;
  8. the existence of automated decision-making, including profiling, referred to in Article 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

Where personal data are transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer. We will provide a copy of the personal data undergoing processing. For any further copies requested by you, we may charge a reasonable fee based on administrative costs. Where you make the request by electronic means, and unless otherwise requested by you, the information shall be provided in a commonly used electronic form. The right to obtain a copy referred to in paragraph 3 shall not adversely affect the rights and freedoms of others.

(4) Right to rectification   

You have the right to demand that we rectify any inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

(5) Right to erasure (‘right to be forgotten’)

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and we shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

  1. the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  2. The data subject withdraws consent on which the processing is based according to point (a) of Article 6 (1), or point (a) of Article 9 (2) GDPR, and where there is no other legal ground for the processing.
  3. The data subject objects to the processing pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2) GDPR.
  4. the personal data have been unlawfully processed;
  5. the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
  6. The personal data have been collected in relation to the services offer of information society services referred to in Article 8 (1) GDPR.

Where the controller has made the personal data public and is obliged pursuant to paragraph1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

There is no right to erasure (‘right to be forgotten’) if the processing of personal data is necessary:

  • for exercising the right of freedom of expression and information;
  • for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9 (2) as well as Article 9 (3) GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) GDPR in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  • for the establishment, exercise or defence of legal claims.

(6) Right to restriction of processing

You have the right to demand a restriction of processing of your personal data from us where one of the following applies:

  1. the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims, or
  4. the data subject has objected to processing pursuant to Article 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

Where processing has been restricted according to the above requirements, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

In order to exercise the right to restriction of processing, the data subject may contact us at any time using the contact information provided above.

(7) Right to data portability

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format, and you have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

  1. the processing is based on consent pursuant to point (a) of Article 6 (1) or point(a) of Article 9 (2) or on a contract pursuant to point (b) of Article 6 (1) GDPR; and
  2. the processing is carried out by automated means.

In exercising your right to data portability pursuant to paragraph 1, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible. Exercising the right to data portability shall not affect the right to erasure (‘right to be forgotten’). That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

(8) Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6 (1) GDPR, including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89 (1), you have the right to object to the processing of your personal data on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

You can exercise your right to object at any time by contacting the controller responsible.

(9) Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

  1. is necessary for entering into, or performance of, a contract between the data subject and a data controller;
  2. is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests; or
  3. is based on the data subject's explicit consent.

The data controller shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.

Data subjects can exercise this right at any time by contacting the controller responsible.

(10) Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you also have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement if you as the data subject consider that the processing of personal data relating to you infringes this Regulation.

(11) Right to an effective judicial remedy

Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, you have the right to an effective judicial remedy where you consider that your rights under this Regulation have been infringed as a result of the processing of your personal data in non-compliance with this Regulation.

Integration of Google Maps

(1) This website uses the Google Maps service. This allows us to embed interactive maps directly in the website and enables you to conveniently use the map function.

(2) When you visit the website, Google receives the information that you have called up the corresponding subpage of our website. In addition, the data specified in Section 3 of this privacy statement are transmitted. This occurs regardless of whether Google provides a user account that you are logged into or whether no user account exists. If you are logged into Google, your data is directly associated with your account. If you do not wish to be associated with your profile on Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. In particular, this type of evaluation takes place (even for users who are not logged in) to provide demand-oriented advertising and to inform other social network users about your activities on our website. You have a right to object against the creation of these user profiles, although you need to contact Google to exercise it.

(3) Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the provider’s privacy statements. Here you can also find further information about your rights in this regard and settings to protect your privacy: policies.google.com/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield: https://www.privacyshield.gov/EU-US-Framework.

Processor

We use external service providers (processors), e.g. for the dispatch of goods, newsletters or payment processing. A separate contract data processing has been agreed with the service provider to guarantee the protection of your personal data.

We work with the following service provider:

Dahm und Freunde GmbH Bonn
Heinrich-Böll-Ring 5, 53119 Bonn, Germany

The BonnExpat Evening partners of the Stiftung Internationale Begegnung der Sparkasse in Bonn (Foundation for International Dialogue of the Savings Bank in Bonn), that is the City of Bonn and Deutsche Post DHL, will be informed of who has registered before the respective event.